Your Site’s Privacy Options

The privacy settings on UBC Blogs manage your ePortfolio’s visibility online. You can set the level of visibility depending on what scope of audience you feel comfortable with, whether that includes the general public or only a few members of the UBC community.

Deciding on your ePortfolio’s Privacy Settings

On WordPress Blogs, in the Reading section under Settings, there are five different options listed for site visibility. They are:

  1. “Allow search engines to index this site” = “Make my ePortfolio searchable and visible to everyone via search engines such as Google and Bing”
  2. “Discourage search engines from indexing this site” = “Make my ePortfolio unsearchable, but still accessible to anyone”
  3. “I would like my site to be visible only to Registered Network Users” =Give all UBC Blogs users access to my ePortfolio”
  4. “I would like my site to be visible only to Site subscribers” = “Give access to anyone who I have added as a subscriber to my blog”
  5. “I would like my site to be visible only to Site administrators” = “Give access to anyone who I have added as an administrator to my blog”
Understanding the Different Levels of Visibility

Levels 1 and 2, if chosen, make your site public. Anyone on the internet can view your ePortfolio, but choosing between the two dictates how users gain access: the first will allow a user to find your ePortfolio by using a search engine; the second will make your site unsearchable, but if a user knows the website address, they will have open access to it.

Levels 3, 4 and 5 make your site private, to varying degrees. Given that your ePortfolio is created through the UBC Blogs platform, this means that UBC Blogs is the ‘network’ for your site; thus, choosing level 3 allows anyone registered with UBC Blogs to access your ePortfolio. To make accessibility more selective, you can choose either level 4 or 5, which will grant only certain CWL accounts access to your site (for the former, subscribers, and the latter, administrators). To set up these lists, you must go to Users > Add New, enter the email addresses of the users who need access (these addresses need to be connected to their CWL accounts), select their “Role” (either Subscriber or Administrator), and then send the invitations.

*Note: making a user an administrator will give the user the ability to edit your ePortfolio in the same capacity as you. So, only use level 5 if the people who need access are the same who need to have full editing privileges to your site.

Before your ePortfolio is ready to be published, you can keep it private by choosing level 5. Then, once you’re ready to share the contents, you can change the visibility settings.

Privacy for Individual Pages of your ePortfolio

ePortfolio privacy settings individual pages
*Note: we advise against password protecting sections of a public site, because it can be frustrating to professors and potential employers who wish to evaluate samples of your work. Read more about why.

Besides setting the visibility of your entire ePortfolio, you also have the option of customizing privacy for individual pages. They are set to “Public” by default, which corresponds to the level to which you have set your entire site. However, if you are creating a page that you would like to be even more private than the rest of your ePortfolio, you can do so by choosing either ‘Private’ or ‘Password Protected’. ‘Private’ hides the page completely from the user, while ‘Password Protected’ prompts the user to enter a password when attempting to access the page. As you can see in the image below, if you choose to make the page password-protected, you are immediately prompted to enter a password for the page.

Sources: